With this school year winding down, many folks may already be planning for next school year. One of those tasks may be to put together a calendar for parents or staff or others.
Although I love Google Calendar for my own organization, as well as shared events, sometimes people still appreciate a quick one-page document with helpful calendar information for the year. Recently I was helping a colleague with that need and was not able to find a Google template that quite fit.
To help out I made two editable Google Docs templates that can work well as one-pagers with important dates and details for the 2021-2022 school year. See below for the links to get your own copies of these templates, as well as some basic directions on how to edit them for your own use.
I made two templates, including a 12-month version, and an 11-month version since sometimes schools don't have much in July and the extra space can be useful for additional information. To get a copy of either template, use the links below.
The document is set up with one big table that is 4 columns wide and 6 rows tall. The table itself is invisible because I set the border width to zero.
- The first column has space for you to type in event details for the first six months.
- The second column displays the calendars for August through January.
- The third column displays the calendars for February through July.
- The fourth column has space for you to type in event details for the last six months.
Note: The 11-month version of the template does not include July, so you have extra space in the bottom right to add more information.
Editing the Templates
Once you have your own copy of either template, you can edit them as any normal Google Document.
- Click in the cells in the first or fourth columns to type in event details for each of the months.
- At the current font size, you can fit in nine rows of text for each month.
- Of course feel free to change the text formatting and size however you want.
- You can color in the corresponding dates on the calendars in columns two and three.
- Simply click on the date you want to select that cell.
- Then click the "Background color" button in the top toolbar (it looks like a paint can) and choose the color you want to fill the date cell with.
- You can also remove a color by choosing "Transparent" as the background color choice.
Sharing the Calendar
Since the template is a Google Document you can share the final product in all the normal ways.
- You can share the live version of the document by clicking the "Share" button and sharing with specific people or as a link.
- You can download a PDF version of the calendar by clicking "File" then "Download" then "PDF document".
- Or of course you can print the document.